Executive Assistant Solihull
We are looking for an experienced Exec Assistant to join the team on a part time basis (20 hours per week). The salary is £13'682.25 for 20 hours per week (£(phone number removed) FTE).
The role will see you acting as first point of contact for the Managing Director and the Senior Management Team, with the ability to work independently with minimal supervision.
Management of own workload with the requirement to prioritise effectively.
Responsible for dealing with all enquiries and messages via post, email and telephone, prioritising them accordingly and relaying urgent messages immediately.
Organising and maintaining diaries and making appointments which include coordinating diaries of various senior leaders and management.
Maintaining office systems, including data management and filing.
Supporting in the preparations of Board documentation; research, data collation for reports and presentations.
Receiving, processing and sending documents that could be considered personally identifiable information and commercially sensitive; including managing the administration element of commercial contracts.
To liaise with a wide variety of individuals and departments on a daily basis.
Ensuring meetings are effectively organised and managers are well prepared.
High level administrative support in Strategic Board Meetings, Operational Board Meetings and senior team meetings, as well as supporting meetings with external stakeholders and supporting complex HR meetings.
Providing clear and concise minutes, following up actions as and circulating appropriate documentation.
Typing, preparing and collating complex reports, presentations and correspondence.
Responsible for collating and filing expenses, raising high value Purchase Orders, and ordering/maintaining stationery and equipment.
If you have advanced skills in MS Outlook, Excel and Powerpoint with a Typing/Word Processing qualification RSA II standard then we'd love to hear from you now.